English For Secretary

Secretary is someone who works in an office who handless correspondence and clerical work for a leader or organization.

Secretary also helps the people in charge of the office to do their job and person whose work  consists of supporting management, including executives, using a variety of project management, communication, or organizational skills. Secretary is also an intermediary for people who want to deal with a boss or vice versa. He is also a good relationship builder between the company and the outside community.

In today’s business world, where even small companies are working internationally, requires the ability to communicate effectively in English, either internally with colleagues and externally with clients or supplies.

Such condition, many corporate a leader requires secretary more professional service, with the level of competence of international standard, and in order to compete with personal secretary brought in from abroad such as Singapore and Malaysia. That’s why secretary needs to float themselves through increasing their english language, so that it is really capable and high quality for help command.

English language is one of language which is necessary for human life in this world. We can not deny that almost all of countries use English language to communicate with the other people. English is used in many parts of the world because at least a few people in community know the language. By knowing and being able to use English, it will make our life easier to survive, because we know that almost all of the things in this world always have relevance with English. We will not be able to do such thing, if we are not able to use English.

Why English language is important for secretary?

1)    English language is an international language, it can be seen that by using English, it makes the communication easier when the different countries meet each other without knowing what their native languages.

2)    Because many jobs that secretary do in the office using English language. Example: handling telephon, arrange the meeting and leader activities, mail handling, handling guest, reservation dan the other.

3)    English language is one of the most important languages in the world of business and labor, it is necessary to give space in the knowledge and learning this tool will enable understanding and communication of in information.

The Role Of The Secretary

ü  As an assistant

ü  As a manager

ü  As an executive

ü  As a leader

Definition of secretary :

à       OPTIMIZES

the communication in the office

à       DISCUSSES

the perspectives for the future of the modern secretary

à       DEVELOPS

multiple abilities & competences

à       PERFECTS

techniques of management of the time and  productivity

à       LEARNS

how and why inovationsare necessary in the work environment

à       KNOWS

the principles of financial and investments

à       KNOWS

      what really makes the difference

à       USES

      emotional intelligence to create results

à       WORKS

      with enthusiasme and motivation

The secretary choose the adjectives to describe a good professional

Ø  Decisive                                 

Ø  Charismatic

Ø  Motivating

Ø  Adventurous

Ø  Open

Ø  Ruthless

Ø  Informal

Ø  Uncaring

Ø  Passionate

Ø  Impulsive

Ø  Flexible

Ø  Accessible

Ø  Moderate

Ø  Balanced

Ø  Careful

Ø  Thoughtful

Ø  Aggressive

Ø  Straight

Ø  Energetic

Ø  Lunatic

Routines a secretary :

v Documents

ðPhotocopy, Complete, Process

v Accomodation

ð Arrange, Book, Confirm, Pay for

v Letters

ð Read, Type, Send, Fax

v Cash

ð Receive, Pay out, Handle

v Appointments

ð Schedule, Make, Cancel

v  Visitors

ð Welcome, Receive, Help

v  Mail

ð Send, Receive, Open

v  Meetings

ð Arrange, Attend, Go to

v  Minutes

ð Take, Type up, Distribute

v  Phone Calls

ð Make, Connect, Answer

                       

Benefit learning English language for secretary :

1)    Receptionist

Helping secretary when communicating with guests coming from abroad and not able to speak Indonesian, so the secretary would not want to use English.

2)    Telephoning

English is also used by the secretary when Distributing information through using the telephone when contacted on the part of colleagues from abroad who do not understand Indonesian.

3)    Mail Handling

Usually the English language used in the correspondence. Many companies that want to write correspondence in English, then in that situation the English language is required by a secretary.

4)    Bussiness World or organization

English is very important for the secretary, as the English would understand secretary will be easy to relate in any party. In other words, the secretary is easy to communicate with anyone.

With English language we can:

a)    Improve careers,

b)    Get a higher position than colleagues who do not have it

c)    Easier to communicate with anyone anywhere also are

d)    Allows us to believe in ourselves and never be afraid to do anything too

In conclusion:

English language is very important for secretary because many jobs that secretary do in the office using English.